Whether you are a returning or first time user of the Event Authorization System, follow these initial steps to submit your event for authorization.
- Complete University Event Authorization Training (for first time users): in the Student Organization Resources Canvas.
- Verify Organizational Membership Make sure you are listed in the Student Organization Database as a member on the roster of the student organization with which you want to submit an application.
- Confirm Space Reservation Reserve the space that you want to use. Note that initially reserving a space does not guarantee your event will be approved to use the space.
- Submit an Event Authorization Form Please submit authorization forms 30-60 days prior to event date for larger events, 10 business days prior for smaller events. You will need to log into the University Event Authorization system with your ISU credentials and click the green "+ Add Event" button under the events tab.
- Receive Verification Verify that your student organization’s President, Treasurer, and Adviser have approved the event prior to inquiring about event status updates.
- Meet with Event Authorization Committee
Some events may be required to meet with the Event Authorization Committee before approval, but not all. If asked to meet with the Event Authorization Committee, the committee will advise how to proceed from there. Organizations that typically need to meet with the committee are those planning events involving, but not limited to:
- Animals
- Anticipated crowds of more than 200 people
- Concerts
- Fireworks
- Runs/walks
- Theme weeks
- Youth (participants under age 18)
Approval
Before your student organization can proceed with hosting an event, there needs to be a minimum of 5 approvals made. These approvals are made by: President, Treasurer, Adviser, ISU Location Manager, and Event Authorization Committee (additional approvals may be necessary depending on the scope of the event).
Event Authorization Committee
The Event Authorization Committee is made up of representatives from departments across campus that traditionally work closely with student organizations to plan events and activities.
The Event Authorization Committee:
Faith Guzzo, Student Engagement/Memorial Union - Committee Chair
Doug Arrowsmith, Recreation Services
Steven Kohtz, Facilities, Planning and Management
Seth Dohrn, Memorial Union Event Management
Cole Knutson, Memorial Union Event Management
David Garsow, Department of Residence
Kurt Beyer, Office of Risk Management
Brooke Lentz, Office of Risk Management
Jessica Spada, ISU Police
Cheryl Lounsberry, ISU Dining
Scott Jarmon, Environmental Health & Safety