Student Engagement

Flyer Distribution Service

Policy & Procedures 

  • This service is exclusive to recognized ISU Student Organizations and ISU Departments. The Student Organization or Department name must be clearly listed on the flyer as a sponsor or promoter of the event

  • The service costs $30 for recognized student organizations. Payment for service must be made using the Campus Organization Accounting Office intramural. This is a three part form that is only available in the form rack outside of the West Student Office Space or from the Campus Organizations Accounting office located in the West Student Office Space Room 1580J. The Intramural should be made out to Student Engagement.

  • The service costs $50 for ISU departments. Payment for service must be made using the Intramural Purchase Order or providing your Worktag info. The Intramural should be made out to Student Engagement.

  •  Maximum amount allowed are 235 flyers. If less than 235 flyers are dropped off for distribution, the fee remains the same.

  • If the organization is hosting an event, meeting or fundraiser, it will need to be approved through the University Event Authorization process before submitting your flyers for distribution. Please note that, depending on the event, it can take up to 3-15 business days for approval

  • If the student organization is promoting an event or fundraiser, the date of the event or fundraiser must be at least 10 days after the flyer distribution date. Distribution occurs weekly on Tuesdays

  • Flyers/Bulletin Board notices must include the date they are posted or the date of the event and may be posted no more than one month in advance of the event. Properly posted notices will be removed after thirty days or in the case of advertisements for an event, after the date of the event. All posting within the Memorial Union will conform to the Iowa State University Posting Policy

    • ALL FLYERS must either have an event promotion date OR Distribution Date printed or labeled by the Student Organization or ISU Department

  • Flyers can include a link or QR Code to the student organization’s official webpage in the Student Organization Database or to the website of a connected or supporting ISU department.  Links or QR Codes to third-party websites or URLs are not permitted.

  • Usage of Iowa State University trademarks must follow student guidelines and policies as managed by the Trademark Licensing Office.

  • Maximum flyer size is 11" x 17"

Distribution Information

Once the above steps have been completed: 

  • *UPDATED FALL 2021* Drop off 235 flyers along with payment to Student Engagement before 5:00pm on Monday of the week you want your flyers distributed.

    • ISU Student Organizations will need to bring a completed green Intramural payment with flyers.

    • ISU Departments can pay by one of the following methods with flyers:

      • Bringing Departmental Intramural Purchase Order with flyers

      • Email Worktag info to bmilhous@iastate.edu (before dropping off flyers) and then print copy of email to deliver with flyers

  • When the University is closed on Monday the drop off Deadline will always be on the Friday prior 

  • The date of the event is required to be at least 10 days after the flyer distribution date. Flyers will be distributed weekly on Tuesdays 

  • No Flyer Distribution Service during Prep Week, Finals Week, Summer or when school is not in session

Flyers are distributed in the following places: 

  • Residence Halls 

  • Sorority and Fraternity Engagement 

  • Memorial Union 

  • Many additional buildings across campus 

Please note that the decision to utilize this service is voluntary and we cannot guarantee any flyers will be posted nor remain posted for any period of time. 

For Additional Information: 

Brigitte Milhous, Office Coordinator
515-294-4425
bmilhous@iastate.edu
Memorial Union, Student Engagement

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