Newsline | September 1, 2021
Register for Fall ClubFest!
There are still a few spots open for the in-person ClubFest! Register HERE today!
Questions? Email firstname.lastname@example.org.
Wednesday, Sept. 8
11am - 4pm
Become a Co-Sponsor for ISU AfterDark!
Interested in partnering with an organization that provides students with fun and exciting late-night activities? Check out ISU AfterDark!
Upcoming dates: October 1st and November 5th
For each event, co-sponsors are needed to host different activities for the AfterDark attendees. These activities could include trivia, karaoke, or anything else you think would be fun and engaging. You can be as creative as you would like, and AfterDark will pay up to 100% of the cost of your supplies. Plus, this is great exposure for your organization and helpful in recruiting new members!
To co-sponsor an activity, please visit afterdark.iastate.edu and complete a Proposal Form.
Reserve the Lynn Fuhrer Lodge Today!
The Lynn Fuhrer Lodge is available for reservations! This unique location set in the woods is the perfect spot for your club's all-day retreats or long meetings (reservations must be a minimum of three hours long).
To learn more about the lodge and submit your reservation request, click HERE.
Resources and Opportunities for Organizations and Officers
Student Government Sustainability Retreat
Learn about the Green Initiatives Fund, which can kickstart the sustainable project you've been wanting to launch. Network with other sustainability-oriented organizations and discover new ways to collaborate! Enjoy some sustainable, local snacks provided by Iowa State Catering. Engage with student alumni that left a sustainable mark on Iowa State!
Questions? Email email@example.com or firstname.lastname@example.org.
Register to attend, HERE.
Writing & Media Center Workshop Series
Student Organizations! Looking for free professional development opportunities? The Writing and Media Center offers a variety of workshops (including custom workshops!) that we can facilitate for members of your student organization! Request a workshop on our website, and visit https://www.wmc.dso.iastate.edu/our-services/consulting/multimedia-communication-center to learn more about upcoming WMC events and opportunities, including one-on-one and group tutoring for all kinds of communication projects, appointments in our multimedia communication center, writing retreats, a speaker series focused on language and communication justice, our Night Against Procrastination event before finals, and more!
Updated Room Scheduling Guidelines for Classroom Spaces
Room Scheduling has updated their guidelines for General University Classrooms (https://www.fpm.iastate.edu/roomscheduling/guidelines.asp). Updates include:
Trash from your event must be carried out to a dumpster, including pizza boxes and any other food related product
New for Fall 2021: Tables/surfaces must be wiped down after serving food
Cleaning products must be provided by the user, we recommend soapy water or disinfectant spray/wipes be used
Classroom seating must be in classroom ready status at the conclusion of your event
Even if the room was “found that way”, staff relies on each event in the classroom, courses included, to maintain the classroom ready status for the rooms for the next event
If a room is found in a poor condition, it is up to the organization to report it at the time of the event. Photos of the room are encouraged to demonstrate the issue.
Cleaning and reset fees start at $75, and are a minimum of $75/hour for cleaning thereafter.
Have questions or want more information? Contact email@example.com.
Moving Forward: Fall Planning for Student Organization Meetings/Events
As you and your organization plan for the fall semester, you'll notice that most campus departments have returned to normal operations. All Iowa State facilities and venues have returned to normal meeting/event capacities. Face coverings are encouraged (but not required) for students, faculty, staff, and visitors when indoors around others (certain exceptions apply - see the Moving Forward website for info on where face coverings are still required). Students can find information about upcoming vaccine clinics at Iowa State's vaccination website.
Student organizations may proceed with planning for normal activities and functions. Student Engagement encourages all organizations to be mindful and inclusive of varying individual comfort levels around attending in-person functions and to incorporate virtual alternatives when appropriate.
As a reminder, if you are planning an event that you want to promote to non-club members or the general public, you will need to complete the University Event Authorization process. You can find more information on Event Authorization HERE and in the University Event Authorization training available in the Student Organization Database.
Looking for Ways to Promote Your Club? Check out Student Engagement's Marketing Resources
Whether you are advertising for an event or your organization in general, there are several marketing resources available to recognized student organizations through the Memorial Union and across campus. Most are free but a few have associated fees, so check out the complete list and pricing on our Student Organization Marketing Resources page. A couple updates for the fall semester:
Flyer Distribution Service: The updated number of flyers that can be distributed Student Engagement is 235. All flyers must either have an event promotion date OR a distribution date printed or labeled by the ISU department or student organization.
Display Screens in the MU: The MU has replaced the old display cases on the first floor with new digital displays, ready to share your ads with the 38,000+ weekly visitors to the MU. Your ad will appear on screens throughout the MU, not just on the first floor. Digital display ads can be reserved for a week at a time at no cost to recognized student organizations.
Mass Email Approval: Student Engagement's mass email approval process for student organizations has moved to an online process. Once student organizations receive approval for this process, they can submit their request to the Solution Center HERE.
Support for Your Adventure
As a student leader, you play an important role in helping your peers and members of your organization feel connected and supported. Iowa State has a variety of resources available to support students’ mental health, wellness and personal safety.
Encourage your members to bookmark this website: studentaffairs.iastate.edu/support and take advantage of the services available to all students.
And follow @IAStateSA on Twitter and Instagram for tips and advice throughout the year.
Student Government Audits Now Available in Workday
The reconciliation of student government allocations from fiscal year 21, (July 1, 2020 – June 30, 2021) has been completed and the process of distributing the Annual Allocations for FY22 has begun. With access to Workday financial information, student treasurers and advisors have the ability to look at their transaction detail (instructions may be found on the Campus Organizations Accounting homepage). If there was a withdrawal of funds, there is an attachment of the audit so that treasurers and advisors can see the line item detail of the spending in addition to a letter explaining the process. If there is no transaction at all, that indicates that all allocated line items were spent. If a treasurer believes they have found any error in these reviews, please schedule a meeting with Campus Organization Accounting by emailing firstname.lastname@example.org. September 30th is the deadline for any review appointments.