8.28.19
Newsline, August 28, 2019
Register for ClubFest!
ClubFest and Volunteer Fair
Wednesday, September 11 | 11am - 4pm
Central Campus
ClubFest and Volunteer Fair are opportunities for students to browse through over 350 clubs and organizations to find the one that ignites their passion. Make sure your club is one of the organizations represented! Spots are filling quickly, so sign up now for either a table or a demonstration location. Please verify that no one else in your group has registered your organization already before submitting.
Please Note: If you would like your organization to be listed on the printed maps that are handed out at ClubFest, we must receive your registration no later than Friday, Sept. 6.
Get Funds for Your Next Event!
Is your student organization looking for some additional funds to make your upcoming event even better? Submit an event proposal to the Event Funding Board! The Student Organization Event Funding Board offers recognized student organizations an opportunity to receive funds for events throughout the academic year (fall and spring semesters only). The ultimate goal of this program is to aid student organizations in creating diverse and inclusive events that will contribute to Iowa State's vibrant community. Student organizations can apply for funds each month for events that are at least 5 weeks out from the monthly deadline!
Submit your event proposal today!
Questions? Email eventfunds@iastate.edu.
Build Your Leadership Skills!
This series of sessions will assist you in boosting your leadership skills, building community, and empowering others to take the lead. All sessions will take place in the MU Gallery Room from 6-7:30 PM and snacks will be provided.
- Inspiring Action: Wednesday, September 18
- Overcoming Organizational Challenges: Wednesday, September 25
- Preparing For Your Career: Wednesday, October 2
- Living Your Best Life: Wednesday, October 9
The Leaders Workshop Series is FREE and open to all ISU students. You can attend one session, multiple sessions, or complete the entire series. Grow as a leader and register today!
Questions? Contact lws@iastate.edu.
Resources and Opportunities for Organizations and Officers
Workday System Updates from Campus Organizations Accounting
Workday is a new financial system available to Student and Campus Org. Treasurers and Advisors and purchasing cardholders. The purchasing cardholders will now attach their own receipts and verify their pcard transactions for their newly assigned Program Worktag in workday. Student and Campus Org. Treasurers and Advisors will approve those pcard transactions made and be able to see financial activity online through Workday. Transactions are taking a little longer as the financial payment forms begin in our office, but when approved for payment, are sent to another unit to prepare checks, so be sure to plan ahead and exercise plenty of patience while we all transition to our new systems! (The Treasurer Training and Pcard training available in Canvas will cover all these new processes.)
If you are interested in learning more, please visit the learn@isu training site at https://training.ehs.iastate.edu/IowaSU/site/ to see what might be available to you!
What is a Program Worktag? It is an identifier to your specific financial account.
Where do I find my Program Worktag? Log in and check your organization’s Accounting Information in the Student Organization Database!
Student Government Audits and Funding Updates
Come and pick up your Student Government Audits! Printed reconciliations are in your treasurer files, so bring your new 2020 treasurer verification card (blue) to pick them up and review them!
Student Government allocated funds (by either senate bill or regular allocation) are all reviewed annually by the Campus Organizations Accounting Office. The goal is to complete most of these reviews in the month of August, remove any funds that were not used as allocated in the detailed, submitted and approved budget and return them to Student Government. New annual allocations are distributed to any SG-funded groups that are in good standing with the Student Activities Center and have a positive financial balance in their campus account.
Although we perform these audits on behalf of Student Government, for additional SG funding opportunities and questions, please contact them directly: https://www.stugov.iastate.edu/funding/
How do I get a 2020 Treasurer Verification Card?
- Named as the treasurer in the student org database and group is in recognized status
- Complete the 2020 treasurer training in Canvas and bring it to the COA office
- Upload your signature form to the Student Org Database once you and your advisors all sign the form (directions on the bottom of the form)
- Bring test results and a photo ID to the COA office to obtain your 2020 card!
Updated Trademark Guidelines and Support for Student Organizations
The Guidelines for University Trademark Use by Student and Campus Organizations have been updated and streamlined to ensure consistency in use among organizations, to better identify recognized student and campus organizations' relationship to the university, and to remove subjectivity from the Trademark Licensing Office's review process. The revised guidelines took effect August 1, 2018.
A New Design Review Process
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Only officers and advisers listed in the Student Organization Database can complete the Internal Trademark Request Form.
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Organizations' advisers will now receive organizations' designs for review and approval prior to final Trademark Licensing review.
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Trademark Licensing will then review student organizations' designs for compliance with the student use guidelines.
Talk with a Trademark Representative During Office Hours for Student Organizations
Darci Kester from the trademark licensing office will hold special office hours in the MU East Student Office Space Conference Room to make it easier for student organization officers to meet with her regarding design reviews. If you have questions on what will or won’t work for your organization designs this semester, sign up for one of the time slots here https://doodle.com/poll/d9sihw9ukmhebhev. If those times do not work for you, email trademark@iastate.edu and set up a different meeting day/time.
For more information go to the Trademark Licensing Office website or email trademark@iastate.edu.
Looking for Ways to Promote Your Next Event? Check Out the SAC's Marketing Resources
Whether you are advertising for an event or your organization in general, there are several marketing resources available to recognized student organizations through the Memorial Union and across campus. Most are free but a few have associated fees, so check out the complete list and 2017 pricing on our Student Organization Marketing Resources page. Also check out the Memorial Union Room Rates and Capacities page for this year's information and service fees.
Reserve the Lynn Fuhrer Lodge for Your Next Retreat
The Lynn Fuhrer Lodge is available for reservations! This unique location set in the woods is the perfect spot for your club's all-day retreats or long meetings (reservations must be a minimum of three hours long). To learn more about the lodge and submit your reservation request, click HERE.
Apply for a Focus Grant
Focus is an organization that fosters ISU students in the visual, literary and performing arts. Individuals or groups of students may apply for grant funding for creative projects done outside of the classroom. An exhibit of visual projects is displayed in the Memorial Union each spring, and performing and literary projects are highlighted at a public reception. Focus has been funding projects at Iowa State since 1972.
Individual students (undergraduate and graduate in any major) and student organizations are encouraged to apply for up to $600 in funding for projects to be displayed, performed, projected, or read.
To learn more about the Focus Grant click HERE, and review Application Guidelines HERE.
Co-Sponsor an Upcoming ISU AfterDark
Are you interested in partnering with an organization that provides students with fun and exciting late-night activities? Check out ISU AfterDark!
Upcoming dates: September 28 & November 2
For each of these events, co-sponsors are needed to host different activities for the AfterDark attendees. These activities have included trivia, dancing, crafts, carnival games and Henna tattoos. You can be as creative as you would like, and AfterDark will pay up to 100% of the cost of your supplies. Plus, this is great exposure to over 2,000 students and helpful in recruiting new members to your org! To co-sponsor an activity, please visit afterdark.iastate.edu and complete a Proposal Form.
Apply to be an Alternative Break Trip Site Leader
The Leadership and Service Center is starting their search for undergraduate and graduate Site Leaders for the Fall and Spring Alternative Break trips. Alternative Breaks present an exciting opportunity for students to engage in communities outside the Iowa State environment through service. Students will learn about various social issues while exploring community agencies during the beginning half of their Fall and Spring breaks. Fall 2019 Alternative Break will depart Iowa State on Nov. 22nd and return Nov. 25th. Once you have applied to be a Site Leader there will be additional training's to get you prepared for leading these trips. Thank you for your interest and were excited to meet you! Apply Today!!
Apply to be a Cyclone Aide
Do you want to get more involved at Iowa State, gain quality leadership and communication skills, and get paid for it? Apply to be a Cyclone Aide! This leadership position is a fantastic way to show your Cyclone pride to new students, make life-long friendships, and network with professionals in your college. Each Cyclone Aide is responsible for representing their academic college at New Student Orientation, giving tours of central campus, and providing excellent customer service to new students and their families. The time commitment for this position is a one year contract from January 2020-January 2021, including a spring 2020 course for training in the position. Get more information on the position and the application.
Applications are due Sunday, October 13 by 11:59pm. Questions should be directed to New Student Programs by emailing nsp@iastate.edu or calling 515-294-0801.
