8.13.2020

Newsline | August 13, 2020

Health & Safety Guidelines for Student Organizations

Student organizations are a major contributor to the student experience at Iowa State, and Student Activities is here to support you as your organization thinks critically and creatively about how to achieve your goals in the midst of COVID-19.

To help with your planning, Student Activities has put together Health and Safety Guidelines for Student Organizations. We strongly encourage you to review these guidelines as you begin planning club functions this fall. If you have any questions, email sac@iastate.edu or call 515-294-8081.

ClubFest Registration Opens August 19!

Registration for the Fall 2020 ClubFest will open on Wednesday, August 19, at 10am. To mitigate the risks surrounding COVID-19, this semester's ClubFest will be held as a hybrid event. The outdoor event will take place over the course of three days (Sept. 8 - 10) on Central Campus, with a reduced number of clubs present each day. The virtual event (held during the week of Sept. 14) will be hosted on Flipgrid. Recognized student organizations will have the opportunity to participate in either or both of these events. 

Get Funding For Your Event!

Is your student organization looking for additional funds to make your events even better? Submit a proposal to the Event Funding Board! Applications are reviewed monthly for events that are at least 5 weeks out from the submission deadline! 

Next submission deadline: August 31

Submit your event proposal today! Questions? Email eventfunds@iastate.edu.

Student Organization Database Updates

The Student Organization Database has a new look and updated features! These include:

• Customizable website navigation menu, customizable footers, and page editor toolbar.

• More user-friendly tools for organization management.

• Streamlined processes for recognition and compliance agreement.

• Better email notifications.

• And more!

New trainings are being developed and will be highlighted in future editions of Newsline.

If you experience any issues, bugs, or have any questions, email stuorgs@iastate.edu with a screenshot if possible!

Resources and Opportunities for Organizations and Officers

Looking for Ways to Promote Your Next Event? Check Out SAC's Marketing Resources

Whether you are advertising for an event or your organization in general, there are several marketing resources available to recognized student organizations through the Memorial Union and across campus. Most are free but a few have associated fees, so check out the complete list and pricing on our Student Organization Marketing Resources page. A couple updates for the Fall 2020 semester:

• Flyer Distribution Service: The updated number of flyers that can be distributed by the SAC is 55. All flyers must either have an event promotion date OR a distribution date printed or labeled by the ISU department or student organization.

• Mass Email Approval: The SAC's mass email approval process for student organizations has moved to an online process. Once student organizations receive approval for this process, they can submit their request to the Solution Center HERE.

Reserve the Lynn Fuhrer Lodge for Your Next Retreat

The Lynn Fuhrer Lodge is now available for reservations! This unique location set in the woods is the perfect spot for your club's all-day retreats or long meetings (reservations must be a minimum of three hours long). To learn more about the lodge and submit your reservation request, click HERE.

Please note - due to COVID-19 precautions, certain restrictions will apply until further notice:

• Adjusted Hours: The lodge will be available for use between 8AM and 8PM, Tuesday - Friday; 9AM and 9PM Saturday- Sunday. No reservations will be accepted on Mondays.

• Limited Reservations: Only one reservation will be accepted each week Tuesday through Sunday. 

• Reduced Occupancy: Only reservations with 20 people or fewer will be accepted.

• Face Coverings: Appropriate face coverings that cover the mouth and nose will be required while utilizing the space.

• Physical Distancing: All those utilizing the space should do their best to maintain a physical distance of 6ft throughout their reservation.

• Food: No self-service food items will be allowed in the space. All food must be pre-packaged or pre-assembled.