Student Engagement


Newsline | March 24, 2022

Find Out More About Event Authorization and Planning for Your Organization

Are you interested in planning an innovative program for your organization? Find out more about the Event Authorization process, how to reserve rooms, set up catering, and everything in between. This session will be held Wednesday, March 30, 2022 from 12-1pm in Room 3512, Memorial Union.

Next session: Constitutions on Wednesday, April 6, 2022 from 12-1pm in Room 3512, Memorial Union. 

No registration is required and free snacks will be provided!

Have questions? Email

Student Organization Awards Applications Open Now!

The 2022 Student Organization Award Categories Include:

Outstanding Student Leader of the Year

Outstanding Student Organization Adviser of the Year

Outstanding Commitment to Diversity

Outstanding Commitment to Service

Outstanding Event of the Year


Applications will be closed at 8am on Monday, April 11, 2022.

Go Here to submit your applications!

Questions? Email

Join the WinterFest 2022 Committee Today

WinterFest is a weekend celebration of the winter season at Iowa State. Preceding prep week, WinterFest provides a unique combination of winter themed events, activities, displays, and traditions to help students relieve their end-of-semester stress and connect with the Ames community.

The WinterFest Committee has the opportunity to work on this on of a kind event through the entire planning and implementation process, including contracting vendors, selecting the events and activities, and partnering with campus and community partners.

Applications are now open HERE!

Email with any questions.

Resources and Opportunities for Organizations and Officers

Apply to be a Student Admissions Representative Today

The Office of Admission is looking for outstanding students to help them by serving as Student Admissions Representatives (STAR)! 

  • Position: Student Admissions Representatives (STARS) for the Fall 2022 semester
  • Why should you be a STAR? STARS can have a huge impact on the prospective students’ college decisions. Check out this evaluation from a guest - “We were very impressed with the caliber of students at each activity and presentation. The students were personable and knowledgeable. They all love their school and it was easy to see that from each of them. They, in large part, sell the school.”
  • Position Description: STARS is a great volunteer opportunity, a way to share Cyclone pride, and a chance to gain valuable life skills! STARS give daily campus and residence hall tours to prospective students and their families during the school year. Along with daily visits, STARS also help with Experience Iowa State visit days and group visits. STARS typically commit around 8-10 hours per month to help with visits, but the position has a lot of flexibility because we work around your schedule!
  • Application details:


Fundraising Opportunities Available for Student Organizations

Iowa State University Dining is offering another fundraising opportunity May 24-29, 2022 for a large conference.

Each student org would arrange a team of 5 workers for one meal for each day of the conference.

An example would be 5 people (could be different people each day) for each 3-4 hour lunch period during the event dates above.

Duties could be: supply food, serve food, prep food, clean-up of all varieties, but no actual cooking of the food.

Following the event, your organization will receive $13/hour per person, which equates to approximately $975-1040 per team.

Limited number of groups may participate.

If your group is interested please contact: Diane Schmidt, ISU Dining at

Participate in a Campus-Wide Mock Election

Our voting system is something that most people take for granted. Yet the mechanics of how we vote gets at the core of the democratic process: how do we choose our leaders and hold them accountable? Ranked Choice Voting is a change to our voting system that has potential to help address many of the problems facing American politics - to make it broader, more competitive and more civil. RCV is quickly gaining popularity throughout America and enjoys support all along the political spectrum. Better Ballot Iowa, Students for a Better Ballot and the Carrie Chapman Catt Center for Women and Politics are organizing a campus-wide mock election to educate the student body on this important issue. The mock election will culminate with an event on the evening of March 30 at 7 p.m. in the Cardinal Room of the MU. We need your help in organizing and executing the mock election. Students of all stripes are welcome, even if you’re new to the issue.

To volunteer or for more information, please contact Justin Hollinrake:

To RSVP for the March 30 event, go to:

Submit Your Nominations for the Women Impacting ISU Calendar

Do you know a woman at Iowa State who positively impacts the university through her actions, involvements and achievements? If YES, then nominate her for the 2023 Women Impacting ISU calendar. The annual calendar highlights the impact of 12 women – faculty, staff and students – currently on the Iowa State campus.

Nominations of students are particularly welcomed, as fewer students are typically nominated each year.

Instructions for nominating someone and a link to the nomination form are available at Completed nominations must be received by 11:59 p.m., Friday, Sept. 30, 2022.

Event Authorization Reminders

As a reminder, if you are planning an event that you want to promote to non-club members or the general public, you will need to complete the University Event Authorization process. You can find more information on Event Authorization HERE and in the University Event Authorization training available in the Student Organization Database.

Update Information for Your Organization on the Student Organization Database

If your student organization has recently transitioned the President, Treasurer, or Adviser positions, don't forget to update them via the online Compliance Agreement Form on the Student Organization Database!

And remember to check out all the useful features available to your club in the Student Org Database

  • Update, add, and reorder your student organization webpages for a customized feel!

  • Use the calendar feature to list events and meetings for your org's members and anyone who visits your webpage. Students can also subscribe to your calendar so that your events show up on their personal calendar within the student org database, which can be found under "MyStuorg," and then "Calendar.

  • Add new and remove old members! Now is a great time to check to see if the members you have listed are your current. You can add or remove them to have the most up to date information.

  • Manage your members and subscribers! Now is a great time to check to see if the members you have listed are your current. You can add or remove them to have the most up to date information . Students, faculty, staff and anyone with an account can subscribe to your org to get announcements in addition to the info on your calendar. Be sure to visit the "Manage Subscribers" page to see who's subscribing to your org and invite others. Once you have a list, you can create and send announcements to those subscribers within the site

If you need any help with these features, Student Engagement is here to help!  Email with questions. 

Preserve Your Organization's History with University Archives

Student organizations play an important role in college life and have a lasting impact on the University. Because of the nature of being a student sees you leave after graduating, much of the history of an organization can be lost or forgotten over time. The Iowa State University Archives invites student organizations to partner with us to help preserve your organization’s history, including especially its creation, development, priorities, and activities.  

We value the principles of diversity, equity, and inclusion. All organizations are welcome and part of the ISU legacy. We particularly welcome organizations of minoritized groups and activists who have often been left out, erased, or otherwise lack a sense of belonging in archives.  

For more information on how to participate, please contact Greg Bailey, University Archivist, at

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