11.2.22

Newsline | November 2, 2022

Is Your Organization Using Google Drive? Changes Happening Soon

On January 3, 2023, Iowa State University plans to implement a new 3 GB storge quota, per person, in Google Drive. This change is required due to recent changes by Google. This is not a choice made, or desired, by Iowa State University.

To prepare for the upcoming change, it is recommended that everyone move their data from Google Drive to either CyBox or Microsoft OneDrive.

If you are interested in moving your files to OneDrive, you can request that IT staff do a managed migration for you; request this service here Request Managed Migration to OneDrive - Information Technology. If you are interested in moving your files to CyBox, unfortunately there is no migration tool, and you have to move the content yourself; Google Takeout is a good service to help download the content in bulk and then the files can be uploaded into CyBox. 

If your student organization is using a shared folder created by a member of the organization (past or present), it is critically important to remove your data from Google. This process has been identified as a serious risk for accidental data deletion. In Google, data follows the creator, even in a shared folder. This means anything created by a person, even in a shared folder, is deleted when the account is deleted, like when someone graduates from Iowa State and their files are deleted because they are no longer a student. Unfortunately, there are no tools to help download these shared folders and the only method is to download the files manually through Google Drive and then re-upload the files to either CyBox or OneDrive. 

If you have any questions or need help, please reach out and we would be happy to talk more. You can reach us at storage@iastate.edu.

Do More with Your Break! Apply for a Spring Alternative Break Trip!

Do you like serving your community? Do you want to have a unique experience and form lasting memories? Then you're the perfect person to go on an Alternative Breaks trip!

Applications are currently open for the 2023 Spring Alternative Breaks trips and spots are filling up! During the trip, you will focus on serving a community outside of Iowa, while learning about various social issues. As a participant you will be able to make lasting connections with other students interested in service, learn more about yourself and how to be an active citizen, and make an impact on the community you'll be working with. Five trips are currently planned for the week of Spring Break (March 11-18). The selection process includes an application and an interview. 

Spring Participant Applications are due by Sunday, Nov. 27. Apply HERE. 

Questions? Email altbreaks@iastate.edu.

Advertise Your Student Organization in the Get Involved Booklet

Looking for a great way to advertise your student org? Advertise in Student Engagement's Get Involved Booklet!

Copies of the booklet are handed out at Spring ClubFest and mailed to residence halls. As an advertiser, you will reach thousands of students seeking ways to get involved, meet new people, and make their own ISU experience a meaningful one. 

Ad Space Request Forms are due by Friday, December 2. Submit one today!

Resources and Opportunities for Organizations and Officers

Event Authorization Reminders

As a reminder, if you are planning an event that you want to promote to non-club members or the general public, you will need to complete the University Event Authorization process. You can find more information on Event Authorization HERE and in the University Event Authorization training available in the Student Organization Database.

Preserve Your Organization's History with University Archives

Student organizations play an important role in college life and have a lasting impact on the University. Because of the nature of being a student sees you leave after graduating, much of the history of an organization can be lost or forgotten over time. The Iowa State University Archives invites student organizations to partner with us to help preserve your organization’s history, including especially its creation, development, priorities, and activities.  

We value the principles of diversity, equity, and inclusion. All organizations are welcome and part of the ISU legacy. We particularly welcome organizations of minoritized groups and activists who have often been left out, erased, or otherwise lack a sense of belonging in archives.  

For more information on how to participate, please contact Greg Bailey, University Archivist, at gtbailey@iastate.edu.